Email Notifications

Configure admin alerts and user confirmation emails sent when a form is submitted.

Admin Notification

By default, Giraforms sends an email to the site admin when a form is submitted. Global email settings are configured under Forms → Settings.

SettingDescriptionDefault
Notification EmailsRecipient email address(es), one per lineSite admin email
Email SubjectDefault email subject line — supports merge tagsNew submission from {form_name}
From NameSender name shown in the emailSite name
From EmailSender email addressWordPress default

You can also enable or disable email notifications per form in the Form Container block settings.

Email notification settings under Forms → Settings

Merge Tags

Insert dynamic values from the submission into the subject or body:

{field_name} → Value of any field (use the field's name attribute) {form_name} → The form title {submission_id} → Unique submission ID {date} → Date/time of submission {site_name} → Your WordPress site name {site_url} → Your website URL {page_title} → Title of the page where the form was submitted {page_url} → URL of the page where the form was submitted
Tip: Use meaningful field names (e.g., first_name, email) so you can easily reference them as merge tags like {first_name}.

User Confirmation Email

Send an automatic confirmation email to the person who submitted the form:

1

Enable Confirmation

In the Form Container settings, toggle on Send Confirmation Email.

2

Set the Recipient Field

Choose which email field receives the confirmation (e.g., the field named email).

3

Customize the Message

Write a custom subject and body using merge tags. Example:

Subject: Thanks for contacting us, {first_name}! Body: We've received your message and will get back to you within 24 hours. Your submission reference: #{submission_id}

Email Templates Pro

With Giraforms Pro, enhance your emails with professionally designed HTML templates:

1

Select a Template

Go to Forms → Email Templates Pro to create and manage email templates.

2

Customize Branding

Upload your logo, set primary/secondary colors, and edit the header/footer text.

3

Preview & Save

Use the Send Test Email button to preview how the email looks in real inboxes.

Email

Professional email templates

Brand your notification emails with custom headers, footers, colors, and logos with Giraforms Pro.

Upgrade to Pro

Troubleshooting

Emails not arriving? WordPress uses wp_mail() which relies on your server's mail configuration. If emails aren't being delivered, install an SMTP plugin (e.g., WP Mail SMTP) to send emails through a reliable mail service.