Booking System Pro

Accept appointments, reservations, and bookings with time slot selection and capacity management.

What is the Booking Field?

The Booking field is a premium field type that lets users select a date and time slot for appointments or reservations. It combines a calendar picker with configurable time slots, availability rules, and capacity limits.

Visual calendar — users pick a date from an interactive calendar
Time slots — define available time slots with custom labels and pricing
Capacity management — limit how many bookings per slot
Availability rules — control which days and dates are available
Real-time updates — slots automatically disable when full

Setting Up a Booking Field

Add the Booking Block

In the block editor, search for Giraforms Booking and add it to your form. Make sure your Pro license is activated.

Configure Available Days

In the block inspector, choose which days of the week are available for bookings:

Toggle each day on/off (Monday through Sunday)
Disabled days won't appear as selectable in the calendar

Define Time Slots

Click Add Time Slot to create available booking times. For each slot, configure:

Setting	Description
Time	Time for the slot (e.g., 09:00, 14:00)
Label	Display name (e.g., "Morning Session")
Price	Base price for this slot
Max Bookings	Maximum number of bookings for this slot
Additional Options	Extra choices with additional pricing (optional)

Block Specific Dates

Use the Blocked Dates option to mark holidays, vacations, or other unavailable dates. Users won't be able to select these dates in the calendar.

Additional Options

Each time slot can have additional options that users can select for extra services or features:

Add multiple options per time slot (e.g., "30 min extension", "Premium package")
Each option has a name and an additional price
Users can select multiple options via checkboxes
Total price updates automatically based on selected options

Example: Consultation Booking with Options

10:00 AM slot - "Initial Consultation" ($50)

Option 1: 30-minute extension (+$25)
Option 2: Written report included (+$30)
Option 3: Follow-up session included (+$40)

Users can select any combination of options, and the total price is calculated automatically.

Capacity Management

Set a maximum number of bookings allowed per time slot to prevent overbooking:

Each time slot has a configurable Max Bookings value (default: 1)
Set to 1 for one-on-one appointments
Set to higher numbers for group sessions, classes, or events
Admins can view all bookings in the Submissions page

Note: The booking system does not currently disable slots automatically when capacity is reached. Admins should monitor booking counts manually via the Submissions page.

Use Cases

Medical Appointments

Accept patient appointments with 30-minute time slots:

Available Days: Monday to Friday
Time Slots: 09:00-09:30, 09:30-10:00, etc.
Capacity: 1 per slot
Blocked Dates: Holidays and clinic closures

Yoga Classes

Let students book spots in group classes:

Available Days: Tuesday, Thursday, Saturday
Time Slots: Morning (08:00-09:00), Evening (18:00-19:00)
Capacity: 15 per class
Price: Display "$20/session"

Consultation Booking

Schedule one-on-one consultations:

Available Days: Monday to Friday
Time Slots: 1-hour slots (10:00-11:00, 11:00-12:00, etc.)
Capacity: 1 per slot
Custom Labels: "Free Consultation", "Premium Session ($100)"

Advanced Configuration

Min / Max Date Range

Control how far in advance users can book:

Minimum Date: Earliest selectable date (e.g., "Today" or "3 days from now")
Maximum Date: Latest selectable date (e.g., "90 days from now")

Time Slot Configuration

Each time slot is defined by a single time value (e.g., 09:00, 14:00) and a descriptive label:

Use labels to indicate duration or service type (e.g., "9:00 AM - 30 min session")
Create as many time slots as needed throughout the day
Mix different service types with different pricing
Group similar slots with consistent naming for clarity

Multiple Bookings Per User

Combine the Booking field with Unique Entry if you want to prevent users from booking multiple slots. Or allow multiple bookings by leaving unique entry disabled.

Viewing Bookings

All bookings appear in the standard Submissions list with the selected date, time slot, and any other form field data.

Column	Shows
Booking Date	The date the user selected
Time Slot	The time slot label and time range
Submission Date	When the booking was made
User Info	Name, email, and other form fields

Tip: Export bookings to CSV to import into your calendar app or scheduling software. See Export for details.

Tips & Best Practices

Use clear time slot labels — avoid confusing users with too many similar options
Set realistic capacities based on your availability
Block dates in advance for holidays and planned closures
Combine with email notifications to send booking confirmations automatically
Test the booking flow on mobile — calendar and time slot selection should be touch-friendly
Consider adding a phone or email field to contact users if you need to reschedule

Tip: Use Webhooks to send booking data to external systems like Zapier, Make (Integromat), or custom APIs for calendar sync and CRM integration.

Email Confirmations

Send automatic booking confirmations to users with merge tags:

Subject: Booking Confirmed - {booking_date} at {booking_time}

Body: Hi {first_name},

Your booking has been confirmed:

Date: {booking_date}
Time: {booking_time}
Location: {location}

We look forward to seeing you!

Confirmation #: {submission_id}

Configure email notifications in the Email Notifications settings.

Accept bookings and appointments

Time slot booking field with capacity management, availability rules, and real-time updates. Available with Giraforms Pro.

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